Olin Chlor Alkali Products
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Administrative Assistant - IT
Location:
Clayton, MO
Description:
Everyone at Olin contributes to our Winning Model. We empower our employees to make a difference at work, home and in their communities. We celebrate and reward our diverse and innovative workforce that defines our future and contributes through leadership, engagement and productivity. Join our winning team as an Administrative Assistantin Clayton, MO. In your role as an Administrative Assistant, you will report to our Chief Information Officer while providing administrative and communications support to our global IT organization. Administrative Assistant Essential Job Functions: * Provides the highest level of customer service through screening phone calls, emails and chat messages, providing information or directing inquiries to the appropriate person. * Monitors and tracks commitment dates and mitigation status for IT related internal audit observations. * Administers the Global IT department Microsoft Teams site. Maintains and organizes department files within record retention requirements. * Responsible for scheduling and coordinating meetings/events, maintaining the Clayton IT office conference room calendars, assisting with room setup and meal arrangements for meetings, collecting and distributing incoming mail, preparing, and mailing outgoing packages, ordering and maintaining supplies for the department. * Working closely with the Clayton facilities coordinator, functions as facilities contact for day-to-day needs for the IT office space in Clayton. Enters requests for routine maintenance and distributes communications from building management as required. * Manages vendor relationships for coffee, water, and shredding services; maintains office assignments, parking pass distribution and the global IT department organizational chart and Outlook distribution lists. * Prepares purchase requisitions, travel arrangements and expense reports as required; consolidates and prepares information and presentations. * Works closely with our other Administrative Assistants to coordinate calendars with executives and team members from other departments, assist with meeting arrangement and answer inquiries. May occasionally help cover vacations and other days off for other Administrative Assistants. * Communications support, including composition, proofing and mass email communication coordination, as needed, from the CIO and IT Leadership teams. * Support operations improvements, processes and procedures, including special projects, as needed. * Assist in maintaining the Global IT/MyOlin site; including simple SharePoint-related tasks, such as posting videos. * Take initiative to gain awareness of Olin's different global audiences, distribution lists, legal regulations/requirements, and be able to identify (with guidance) the appropriate audience for user-facing messages. * Send finalized IT communications to identified end user groups. * Work with various IT teams to create and send planned outage messages using existing templates. * Translate documents using DeepL, as required, before validating with local resources.Administrative Assistant Minimum Requirements: * High school diploma or equivalent; Associate's or Bachelor's Degree* in Business, Communications, Information Technology or related field preferred * Minimum of 4 years of administrative and/or communications experience; Experience in an IT and/or global organization preferred * Experience coordinating large events preferred * Demonstrated knowledge with Microsoft Office applications including Outlook calendar and email, Word, Excel, PowerPoint and Teams; Knowledge of SAP purchase requisition processing preferred * Must be a self-starter who can work independently and as a member of a team, effectively prioritize and manage work in a fast-paced environment. Must have exceptional follow-through, be detail oriented and able to multitask effectively * Demonstrated ability to work with and maintain the confidentiality of highly sensitive information * Must be approachable with strong communication skills, interpersonal skills and professional presentationGrow your career where you are rewarded and valued.Who We AreSince 1892, Olin Corporation has steadily grown to become the industry leader in both chemicals manufacturing and ammunition. The three divisions of Olin Corporation, Olin Chlor Alkali Products and Vinyls, Olin Epoxy and Winchester, employ approximately 8,000 global team members in more than 20 countries with customers in nearly 100 countries around the globe. *Degree must be from a school that is accredited by an accrediting agency recognized by the Secretary of Education of the U.S. Department of Education or equivalent program from an international university.Olin does not provide any form of sponsorship. We will only employ those who are legally authorized to work in the United States. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J or TN or who need sponsorship now or in the future, are not eligible for hire. Olin is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Company:
Olin Chlor Alkali Products
Posted:
April 25 on Broadbean
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More About this Listing: Administrative Assistant - IT
Administrative Assistant - IT is a Clerical Administrative Assistant, Administrative Specialist Job at Olin Chlor Alkali Products located in Clayton MO. Find other listings like Administrative Assistant - IT by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant - IT is a Clerical Administrative Assistant, Administrative Specialist Job at Olin Chlor Alkali Products located in Clayton MO. Find other listings like Administrative Assistant - IT by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.