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Office Manager
Location:
Kahului, HI
Description:
Aloha, We would like you to join our team at Tropic Fish Hawaii. We are the largest seafood company in Hawaii with an amazing opportunity to grow and gain experience in the seafood industry. This position is located at our Kahului Maui Office. POSITION SUMMARY Under minimal supervision, this position performs various high-level duties in the office, including being efficient and organized. Must coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring a high degree of organizational effectiveness, communication, and efficiency. ESSENTIAL FUNCTIONS Coordinates all the office functions including but not limited to, working with General Manager, Sales, and Accounting/HR departments. Organize office operations and admin procedures Manage office G&A budget, and ensure accurate and timely reporting Assist the HR dept in the onboarding procedures for new hires Processing of invoices, delivery, or will call documentation. Follow-up with drivers, sales reps, and customers to ensure that they received their orders when pending invoices were found un-scanned on the invoice tracker Re-name invoices and other pertinent documents relating to all deliveries and/or pickups. Input information into the various company programs. Follow up and process all claims and/or credits on a timely basis. Confirm driver log sheets with invoices delivered (check off, if missing contact Driver) Update other daily spreadsheets, if any. Petty Cash and Petty Checking account reconciliation Process daily customer payments deposits and Credit Card Transactions, if any. MINIMUM QUALIFICATIONS Associate's degree (A.A.) or equivalent from a two-year college or technical school. Proven experience as an Office Manager with knowledge of office administrator responsibilities. Proficient in MS Office, Excel, Work, and Outlook. Familiarity with and ability to use general office equipment, such as copy machines, fax machines, stamp machines and automatic typewriters, and 10-key punch. Ability to work effectively under pressure to meet deadlines, and maintain a high degree of good judgment. INTERPERSONAL INTERACTION This position reports directly to General Manager. On a daily basis, the person in this position will interact with customers and TFM staff. The ability to effectively communicate with customers, vendors, and employees is an essential part of this position. PHYSICAL DEMANDS The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. WORKING CONDITIONS The employee in this position works in an office with the following characteristics: Light to moderate levels of noise Air conditioning Fluorescent lighting WORKING HOURS Office Hours, Monday - Friday, some Saturdays
Company:
Tropic Fish Hawaii
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Office Manager
Office Manager is a Clerical Office Manager Job at Tropic Fish Hawaii located in Kahului HI. Find other listings like Office Manager by searching Oodle for Clerical Office Manager Jobs.
Office Manager is a Clerical Office Manager Job at Tropic Fish Hawaii located in Kahului HI. Find other listings like Office Manager by searching Oodle for Clerical Office Manager Jobs.